Inviting your team

Learn how to invite teammates and other stakeholders to your GitBook organization as members or guests so they can collaborate on your content

Invite your team to GitBook to collaborate on pages, spaces, and published sites.

All additional members will be added to your subscription

Inviting additional members to your organization — regardless of their role or how you add them — will immediately impact the price of your subscription. Take a look at our billing policy for the details.

Invite someone to join your organization via email

You can directly invite members through your organization settings. In the Members section of the Settings screen, click Invite new members, then add email(s), select their default role, and click Invite.

Each member will receive an email that will allow them to sign up to GitBook and instantly join your organization.

Email domain

You can allow all users with a specific email domain to join your organization if you wish. To do this, open your organization’s Settings page, choose the Members option, click Invite new members and enable the toggle at the bottom of the modal.

Invite someone to join your organization via invite link

Invite links in GitBook allow you to maintain a list of links that members can use to sign up and quickly join your organization.

Invite links are tied to specific roles, and you can create — and revoke — as many invite links as you like.

Here’s how to create an invite link to your organization:

1. Open your organization settings, then choose the Members section.

2. Click Invite new members, then click the Invite by links button at the bottom of the modal.

3. Use one of the existing links, or click Create multiple links to add a new link.

4. Select the role you want for the new user, copy the link, and share it with your new member.

To revoke an invite link, follow the same steps as above, then find the link, open the Actions menu and choose Revoke.

Invite someone to a single space or collection

To share a single space, click the Share button in the top-right corner of the space. To share a collection, open its Actions menu and choose Permissions. This will open the Share modal.

Invite a member or team from your organization

Some people in your team may not have access to a specific space in your GitBook organization due to their role or specific permissions settings.

To invite someone who’s already a member of your organization:

1. Open the space or collection’s Share modal

2. Type their name, choose their role for this space, and hit Invite.

You can also add an entire team by typing the team name and hitting Invite.

Invite someone from outside your organization

To invite someone from outside your organization to a space or collection:

1. Open the space or collection’s Share modal

2. Add the person’s email address, choose their role for this collection, and hit Invite.

By default, people you add will be a guest in the space or collection. Guests only have access to the individual spaces that you invite them to, and can be given a specific role within that space — whether it’s to edit the content, or only view and comment on it.

Alternatively, you can also choose to enable the Invite as an organization member toggle, which will give the new member access to all your team’s content with the permissions of the role you’ve selected.

All additional members will be added to your subscription

Inviting additional members to your organization — either as a full member or a guest — will immediately impact the price of your subscription. Take a look at our billing policy for the details.

Invite guests via link

If you don’t want to use email to invite someone to your content, or want to invite a number of people as guests quickly, you can create a secret link. You can also set the role of guests that join using the link, so you have control over who can do what to your content.

When you share this link, anyone who clicks on it will be able to sign up, join your organization as a guest, and get access to just this single space and its content.

You can revoke the link at any time by opening the Actions menu next to the link and choosing Revoke.